CCMS bulk upload option to be made available to all firms
The Legal Aid Agency has announced that the bulk upload facility for CCMS will be made available to all firms from the 17th June 2015. When using this facility a specially designed electronic file is uploaded into CCMS instead of the bill being entered into the system manually.
The pilot has been in operation since August 2013 and has been progressing very well. The software that we use is one of the four that can be used for bulk upload and we are therefore able to prepare the required file for you to upload. This has a number of advantages compared to entering a bill into CCMS manually:
You can avoid deleted bills. CCMS automatically deletes draft bills if they are not submitted within 84 days which can cause problems if you are waiting for additional information or the claim needs to be served on your client in the meantime. If a bill is deleted then additional time has to be spent re-entering the details of your costs manually. This issue can be avoided completely by using bulk upload as you will not upload the file until it is ready to go to assessment.
Preparation of the bill can take place outside of CCMS therefore we can continue working on the file during periods when the system is down. CCMS becomes mandatory in October meaning that there will be more users on the system and from experience this is often when the system encounters difficulties.
We can progress files even if final bill is not available. A final bill is not available in CCMS until the outcome has been entered in the system. This can cause delay when using the system manually; however we will still be able to make progress on the file using our software in the meantime as the preparation takes place outside of CCMS.
A detailed paper version of the bill is provided. The bill report generated automatically by CCMS provides only very basic details of the bill; we will provide you with a detailed paper version that will assist when checking the bill.
Easy to Use. The procedure for uploading the electronic file into CCMS is very straightforward and there is a facility for us to test the file in the system before sending it back to you so that we can deal with any compatibility or technical issues at that stage. This means that you can simply upload the file into the system and it will then proceed to assessment.
We provide this service at no additional cost and you do not require any new software to take advantage of this.